Resource Center: Jobs in Philanthropy

As a service to people seeking employment in foundations and to grantmakers with jobs to fill, NCG is pleased to post foundation-related job openings announced by our member grantmakers and partners. If you wish to post a job opening, please use our online submission form. Postings will be hosted for one month unless we are requested to remove it sooner.

The following are just a few of the many websites that list additional information about jobs in philanthropy and the nonprofit sector:

OpportunityKnocks.org, the Internet's leading source of Philanthropy & other nonprofit jobs and career opportunities. Their on-line information is available at www.opportunitynocs.org

The Foundation Center web site includes a national jobs corner (http://fdncenter.org/about/careers/index.html) with jobs in philanthropy throughout the U.S.

The Giving Forum lists jobs available at other regional associations on their Web site at givingforum.org/about/jobs.html.

In addition to the above, many of the individual foundations now list job availabilities on their Web sites. In most cases you can find these searching on the foundation name.

POSTED 8/6/08
Napa Valley Community Foundation
Manager of Philanthropic Services

POSTED 8/6/08
Grantmakers for Education
Program Director

POSTED 8/5/08
ZeroDivide
Receptionist & Administrative Assistant

POSTED 7/30/08
Full Circle Fund
Director of Operations
Office Manager

POSTED 07/28/08
S.H. Cowell Foundation
Administrative Assistant

POSTED 07/18/08
Northern California Grantmakers
Program Associate, Member Services

POSTED 06/30/08
Koret Foundation
Program Officer
Program Assistant

POSTED 06/30/08
Richard & Rhoda Goldman Fund
Administrative Coordinator

POSTED 06/30/08
Tides Foundation
multiple listings>>

POSTED 06/25/08
Skoll Foundation
Marketing Programs Coordinator
Program Officer

POSTED 06/25/08
Rockefeller Philanthropy Advisors
Vice President

POSTED 06/24/08
Sea Change Foundation
Program Associate

POSTED 06/24/08
Y&H Soda Foundation
Program Assistant

POSTED 06/20/08
Southern California Grantmakers
Director of Finance and Administration

POSTED 06/11/08
San Francisco Foundation
Finance Assistant
Program Assistant

UPDATED 05/19/08
Gordon & Betty Moore Foundation
multiple listings >>

UPDATED 05/19/08
The David & Lucile Packard Foundation
multiple listings>>

UPDATED 05/19/08
William & Flora Hewlett Foundation
multiple listings >>

UPDATED 05/19/08
Silicon Valley Community Foundation
multiple listings>>

Full Circle Fund
Director of Operations

BACKGROUND

Full Circle Fund is an engaged philanthropy organization cultivating the next generation of community leaders and driving lasting social change in the Bay Area. The organization has experienced a high level of growth in the past three years, tripling its budget and number of members; this pace of growth has given us the opportunity to create new positions.

GENERAL DESCRIPTION
The Director of Operations position is focused on maximizing Full Circle Fund's efficiency and effectiveness. He/she will concentrate on building the infrastructure, systems, and processes required to increase the size and impact of Full Circle Fund in the coming years.

RESPONSIBILITIES
Areas of responsibility fall into two over-arching buckets:

Internal Operations

Office Management
HR/Staff development
Finance
Marketing/PR
Events
Development Infrastructure

Circle Operations

Communications
Grant tracking/Grantmaking best practices
Circle Efficiency initiatives
Knowledge Management
Practice development

This individual will be an important member of the organization's leadership team contributing to strategic planning as well as the overall professional development of staff. He/she will evaluate best practices and opportunities to streamline business processes with an eye to future needs, current trade-offs, and budget realities. He/She will understand the delicate balance of building a strong and stable infrastructure while remaining nimble and capable of rapidly responding to opportunities for growth and impact. The Director of Operations will also be a strong day to day presence in the Full Circle Fund office available to provide advice and support to staff on immediate needs as well as coaching for their long term development.

REQUIRED
The ideal candidate is a personable, enthusiastic individual with strong leadership skills, who is comfortable taking initiative. We are looking for someone who is flexible and detail oriented, with good time management and problem solving skills. We want someone who is interested in supporting a vibrant member community, community leadership and social impact.

The Director of Operations should have at least 7-10 years of professional experience, with at least three years managing the Operations of an organization or business unit as well as other staff. The successful candidate is one who sees the world in terms of "operations" and genuinely enjoys putting together streamlined processes, managing daily trade-offs, and implementing systems for increased efficiency.

SPECIFIC QUALIFICATIONS

Prior experience and success as an Operations Director, COO, or operations consultant;
Demonstrated experience and success in coaching and managing staff;
Demonstrated experience in financial management and accounting;
Experience with audit, legal compliance, governance requirements, and budget development;
Experience with the HR systems, practices and procedures and professional organizations;
Experience with Marketing, PR, and events (ideally including website, brand-building, message platform, etc);
Comfort with development and sales activities, such as donor and sponsor cultivation;
Demonstrated success in non profit development strategy (ideal);
Prior experience and/or exposure (as a board member) to non-profit operations preferred;
Superior written and oral communications skills, clear and concise writing and editing skills;
Experience with database/CRM (Salesforce a plus) and financial software;
Excellent project management skills;
Bachelor's degree required; MBA, CPA or other relevant advanced degree preferred
Excellent project management, networking, multi-tasking and negotiation skills;
Skilled in PC environment and Microsoft Office suite; Knowledge of HTML, CSS, social networking, and Web 2.0 tools a plus;
Ability to work both independently and collaboratively;
Comfortable communicating with diverse people from all backgrounds
Excellent judgment and initiative; strategic thinker; enthusiastic and entrepreneurial;
Valid CA driver's license and clean driving record required;
Thorough understanding of the organizational mission and programs and to serve as an enthusiastic, effective advocate within the community; and
Ability to make at least a two-year commitment to the position.

TO APPLY
Please submit your resume and a letter of interest stating the specific job description for which you are applying to via email to jobs@fullcirclefund.org with the subject line: Director of Operations search.

The position is open until filled. No phone calls please. Due to our small staff and large volume of applications we are unable to respond to all inquires. We will be in touch with those we would like to follow up with.

Full Circle Fund is dedicated to diversity and is an equal opportunity employer. We consider all applicants without regard to race, color, creed, religion, age, sexual orientation, gender identity, marital or domestic partner status, citizenship status, veteran status, medical condition, or mental or physical disability, which would not prevent the performance of essential job duties without reasonable accommodation.

Full Circle Fund
Office Manager

BACKGROUND

GENERAL DESCRIPTION
This position is critical to the day-to-day operations of Full Circle Fund, and has recently been expanded to a full-time position with increased responsibilities.

The Office Manager is a full time position responsible for keeping the organization running smoothly by overseeing all office systems, bookkeeping and financial reports, human resources and working in close collaboration with Full Circle Fund staff in realizing Full Circle Fund�s goals and priorities. The Office Manager also provides executive administrative support to the Executive Director.

The ideal candidate is someone with prior office manager experience. He/she is pro-active, personable, flexible and detail oriented with strong communication skills.

This position will report to the Director of Operations as well as the Executive Director. Salary commensurate with experience.

RESPONSIBILITIES
Office Management

Develop & monitor office systems and calendars;
Liaise with vendors; landlord, facilities, etc;
Process incoming and outgoing mail;
Set up & maintain organizational filing systems with input of staff;
Oversee equipment maintenance, repair and acquisition and their service contracts;
Maintain & order office supplies;
Answer phones, respond to informational requests, and coordinate visitors;
Oversee office upkeep, organize storage, ensure a pleasant environment (fruit/water, heat);
Ensure Ergo needs of employees are met; and
Manage the office MOVE.

Financial Management

Prepare checks;
Enter credit card information into quickbooks;
Process expense reports;
Manage payroll;
Process donations and make deposits at the bank;
Prepare monthly financial reports; and
Work with CPA to close books monthly.

Executive Assistance

Support the Executive Director with scheduling, meeting logistics/preparation, and overall administrative tasks as needed;
Manage Executive Director calendar and ensure she has all of the information necessary to efficiently get from meeting to meeting; prepare support materials, assist with personal support at times to maximize her work time availability;
Handle all Executive Director expense reports; enter new contact data/correspondence into salesforce;
Compose correspondence, screen and refer calls and mail for the Executive Director;
Liaise with board and staff as directed by the E.D.; prepare information, data and materials for the Board; and
Conduct research related to executive matters.

Donor Development

Prepare Thank You letters and Donation receipts;
Support Executive Director in entering key donor and investor leads into salesforce;
Manage monthly donor collections process (working with Development Associate and Director of Operations);
Enter donations received into Salesforce database; and
Ensure contacts details are updated as necessary, and new contacts entered accurately.

Human Resources

Maintain and develop personnel policies, employee handbook and training materials;
Review and coordinate employee benefits;
Maintain personnel files;
Orient new staff members and coordinate staff training;
Recruit interns and volunteers to support Full Circle Fund staff as needed;
Orient new volunteers and interns; and
Recruit and supervise volunteers and temp admin resourced during crunch periods.

Computer and IT Support
Responsible for maintaining and trouble-shooting all office computer systems including:

IBM hardware and software, network, email and printer trouble-shooting;
Basic SalesForce database maintenance, experience using databases;
Maintenance and operation of office server and back-up system; and
Strategic planning for the implementation of new office computer systems.

Required:

Minimum 2 years relevant office administration experience;
Minimum 2 years bookkeeping experience;
Excellent organizational skills with the ability to prioritize tasks and work under deadlines;
Advanced skills with pertinent Microsoft Office; strong technology skills in general;
Knowledge of Salesforce;
Ability to make at least a two-year commitment to the position;
Excellent written and verbal skills;
A commitment to a progressive model of philanthropy;
Good time management, multi-tasking, detail oriented, self-motivated, pro-active, and comfortable working in a small and collaborative team environment; able to manage up;
Takes pleasure in enabling and supporting others to be effective in their work;
Strong judgment and discretion in dealing with sensitive information;
Comfortable working with diverse people from all backgrounds, both in the business and public sectors;
Valid CA driver's license and clean driving record required. Access to a car optimal though not required; and
Some physical ability required based on event and office needs. Ability to lift up to 40 lbs.

Northern California Grantmakers
Program Associate, Member Services

Full Time, Exempt (37.5 hours per week)
Competitive based on experience, with comprehensive benefits
Reports to Director of Member Services

Position Summary

Northern California Grantmakers (NCG) is seeking a Program Associate in Member Services. This position offers a unique opportunity to work with a diverse group of Grantmakers during a time of significant change in the field of philanthropy. The Program Associate works as part of the Member Services Team, and in close partnership with the Director of Member Services and the Program Associate in Communications to provide premier customer service to members and facilitate their meaningful and substantial participation in NCG programming. The Program Associate supports membership recruitment and retention and manages information about members to support programming and operations. NCG works in team settings to organize and implement efforts that advance effective philanthropy in the region and NCG's position as a leading and credible voice for philanthropy.

Specially, the Program Associate provides:

project management of membership related activities, including annual recruitment and retention efforts;

information and relationship management of members to support the core work of NCG

program support for NCG's Effective Philanthropy and Grantmaker Education work, and;

special project assistance as assigned.

Please download the full position announcement here for detailed information about our organization, the position's essential job functions and desired candidate qualifications.

Deadline for Applications: August 18, 2008
Interviewing Period: August 19 - 29, 2008
Position Start Date: September, 2008

NCG is an equal opportunity employer and seeks diversity with respect to race, ethnic culture, gender, age, sexual orientation, and physical abilities.

Richard & Rhoda Goldman Fund
Administrative Coordinator

BACKGROUND
The Richard and Rhoda Goldman Fund, a private foundation established in 1951, reflects the founders� commitment to support nonprofit organizations working on issues related to the environment, population, Jewish affairs, and quality of life in the San Francisco Bay Area. The Fund�s endowment is approximately $500 million with annual giving currently in the $50 million range. The Goldman Fund shares office space in the Presidio of San Francisco with the Goldman Environmental Foundation, and both are led by the same Executive Director. While they are two separate entities, the Fund and the Foundation coordinate most operations.

The Administrative Coordinator provides support to the Executive Director, Administrator and program staff, and oversees office operations for both the Fund and the Foundation. The position is full-time (37.5 hours per week), non-exempt, and reports to the Executive Director.

RESPONSIBILITIES
The Administrative Coordinator�s responsibilities include but are not limited to:

1. Supporting the Executive Director and Fund program staff by:

� Drafting memos and correspondence
� Maintaining and coordinating calendars
� Scheduling travel and meetings, including catering and set-up
� Responding to requests from grant seekers, grant applicants and the general public
� Communicating with grantees
� Scheduling Board and Advisory Committee meetings
� Assisting with preparation of the Fund�s and Foundation�s quarterly Board dockets
� Performing organizational and administrative tasks such as creating and maintaining files, copying and faxing
� Handling other administrative tasks as requested

2. Supporting the Administrator by assisting with:

� Accounts payable and grant payments
� Preparing for audits, annual budgets, and tax filings
� Posting job openings and scheduling interviews
� Scheduling employees� annual performance reviews
� Tracking employees� vacation and sick leave balances
� Assisting with special projects as requested

3. Coordinating facilities issues with guidance from the Administrator, including:

� Serving as liaison with IT, telephone and other office vendors
� Scheduling building maintenance and repairs
� Assisting with capital purchases and leasehold improvements
� Ensuring full coverage at the reception desk
� Monitoring and ordering office supplies
� Overseeing postage and copy machines
� Posting outgoing mail, opening and distributing incoming mail
� Other responsibilities as assigned

SKILLS/QUALIFICATIONS

� Minimum of three years� substantive administrative experience
� Strong organizational skills, attention to detail, and demonstrated discretion handling sensitive information
� Demonstrated initiative, sound judgment, and the tenacity to see tasks through to completion in an accurate and thoughtful manner
� Excellent tact and written, verbal, and interpersonal skills
� Strong work ethic and a track record of being proactive and willing to pitch in as needed
� Intermediate proficiency with Microsoft Word, Excel and Outlook
� Working knowledge of QuickBooks
� Ability to work both independently and cooperatively in a small, often fast-paced office
� Prefer experience with databases and B.A./B.S. degree

COMPENSATION
The Richard and Rhoda Goldman Fund offers a competitive salary and benefits package commensurate with experience.

APPLICATION PROCESS
Send cover letter and resume to:

AC Search
Richard and Rhoda Goldman Fund
P.O. Box 29924
San Francisco, CA 94129

Fax: 415-345-9686
E-mail: resumes@goldmanfund.org

NO PHONE CALLS, PLEASE!

The Richard and Rhoda Goldman Fund is an equal opportunity employers. All final candidates must provide 3-6 relevant employment references, and be able to verify the right to work in the United States.

Sea Change Foundation
Program Associate

Sea Change Foundation seeks an energetic and versatile Program Associate who will provide program and grants management support as a member of the Foundation�s program strategy team, including handling a range of administrative, analytical and research projects. The Program Associate will be an important member of the Foundation�s small staff and must demonstrate independence and initiative as well as an enthusiasm for the Foundation�s mission. S/he must be able to quickly locate, analyze and synthesize complex information and interact effectively with the Foundation�s Board members and staff, exercising discretion and maintaining confidentiality at all times. Based in San Francisco, Sea Change Foundation is a new private foundation that uses targeted philanthropy to leverage the power of the market and the public sector to develop and implement innovative solutions that address the most serious challenges faced by humankind. Currently, the Foundation is devoting its entire $50 million annual grants budget to addressing the serious threats posed by global climate change.

Primary Responsibilities Include:

Conduct research and analysis related to a variety of topics, individuals and prospective grantee organizations.
Generate succinct summary responses to requests for specific and/or contextual information in a timely manner.
Assist with the grantmaking process, including the production of reports, spreadsheets and other materials to be reviewed by the Foundation�s Executive Director and Board.
Help maintain accurate electronic and physical files for grantees, prospects, peer funders and partner organizations.
Stay current on key developments, trends, emerging issues, interventions and innovations related to climate change, clean energy issues and grantmaking.
Assist with internal and external communications.
Compose substantive correspondence and memos.
Provide administrative and operational support, and coordinate with other program and administrative staff as needed.
Handle special projects as they arise and other duties as assigned.

Qualifications:

B.A./B.S. required with three years (minimum) of related work experience
Demonstrated interest and experience in climate change issues
Willingness to take direction, work independently and as a team member
Excellent written and oral communication skills; ability to synthesize information
Ability to prioritize time sensitive projects
Well organized and self-motivated with a strong work ethic
Accustomed to high professional standards and expectations
Demonstrated research and analytical skills
Understanding of the philanthropy, grantmaking and nonprofit operations
Familiarity with CyberGrants or similar database programs
Proficiency in the Microsoft Office software suite and Google Applications
Flexibility and sense of humor; ability to learn and adapt within an evolving organization

Compensation and Benefits: Compensation is very competitive and commensurate with expertise and previous experience. Excellent benefits, including full medical, dental and vision; a 2:1 matching retirement plan; education expense reimbursement and disability benefits.

To Apply: Please email your resume with a short cover letter (no longer than two pages) to: info@seachange.org. Due to the small size of our staff and the anticipated level of interest in this position, we will not be able to respond to all inquires. Please accept our thanks in advance for your interest and our apologies for not being able to respond personally.

Please do not call or email the Foundation to request more information or follow-up. If we would like more information from you we will attempt to get back to you within two weeks of your resume submission.

Please do not post or forward to online lists.

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